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​Managing and Inviting Your Participants

Updated in the last hour

Setting up your participants is key to creating a successful Goosechase Experience. You can configure participant settings, pre-create teams, and invite participants to join your Experience.

All participant management happens from the Participants tab within your Experience under the Publish section:

Navigation to Publish Tab Screenshot of the Goosechase Studio dashboard showing the main navigation bar at the top. The "PUBLISH" tab is highlighted, indicating it's the active section. As well as the Participants tab on the left-hand side


Before inviting participants, you'll need to configure how they'll join and compete in your Experience. These settings determine the structure and flow of participant engagement.

💡 Helpful Honk: These settings will impact any participants creating profiles or teams in the app, but not any that are pre-created in the Studio. Any pre-created profiles (made by you) can have different settings.

Participation Mode

There are 3 participant modes, each allowing for a different style of participation:

Screenshot displaying three radio button options for participant modes: "Individual," "Team," and "In teams or as individuals Mode." Each option includes a brief description underneath. The "In teams or as individuals" option is selected with a filled radio button.
  • Individual Mode: Participants compete solo with their own profiles and complete their own Missions

  • Team Mode: Participants form teams and complete Missions together

  • Teams or as Individuals Mode: A mix of the two modes above! Participants can choose to join as individuals or teams

Unsure of which one to choose? This article may help!

Configure Team Creation

You can allow participants to create their own teams (or individual profiles) in the app when joining, or restrict them to pre-created teams only. Toggle the "Allow team creation" switch to enable or disable this feature.

Goosechase studio displaying the switch to allow participants to create their own teams

Set Team Size Limits

Choose the maximum number of participants for each team. We recommend teams of no more than 5 participants, but you can set any number your plan allows. Once a team reaches its limit, no additional participants can join that team.

Screenshot of the maximum number of members in new teams field with the number 5 entered. There is a checkbox for unlimited that is unchecked

To set unlimited team size, check the 'Unlimited' checkbox. Individual profiles are automatically capped at 1 participant.


Want more control over team composition? Pre-create teams (or individuals) before your Experience begins. This allows you to organize participants exactly how you want them grouped. Full instructions are available here.

Pre-create a team or profile

  1. Team Name: Give your team a memorable and descriptive name

  2. Team Photo: Add a visual identifier to help participants recognize their team

  3. Access Control: Set a passcode to restrict who can join specific teams (works like the Experience password)

  4. Team Type: Choose between Team or Individual profile types

  5. Size Limits: Set the maximum number of participants for team-type profiles

Screenshot of the create new team modal that has: Add a photo, team name, passcode (optional) a radio button selection for team and individual and team is selected, and the max number of participants set for this team is 5

Once you pre-create a team, participants won't be able to edit the name or photo, ensuring your organization stays intact.

You can edit or modify pre-created teams at any time before and during your Experience.


Getting participants into your Experience is simple - all they need is your join code and password (if you created one).

Sharing Your Join Code

Provide participants with your unique join code, available in the bottom left-hand corner of the Studio or on the Participants tab. For detailed step-by-step instructions, you can use our pre-made PDF and video instructions.

How Participants Join

Participants download the Goosechase mobile app from the App Store or Google Play Store. They can join your Experience before it begins, so invite them ahead of time. Note that participants cannot join from a browser or desktop at this time.

Once they open the app, they'll create a Goosechase account or play as a guest. Then they use the search function to find your Experience by name or join code.

A full step-by-step of how participants join can be seen here.

View the teams: As participants join, they'll appear in your participants box alongside any pre-created teams.

Screenshot of the participants list with 6 teams all with 1 member having joined them and their associated passcode (a series of 4 numbers) on the right-hand side


Once you've set up your participants, you're ready to launch your Experience!


FAQ


What is a passcode?

A passcode functions like a password for individual teams. This ensures participants can only join the teams they're meant to be part of. As a creator, you can use passcodes to control team membership - just remember to share the passcode with participants before they join. For more information on passcodes and Experience security, click here.


Do you have pre-made instructions I can use?

Yes! We provide downloadable participant instructions that you can customize and share. Find them here.


How many participants can be on a team?

Team size limits depend on your Goosechase plan. Our free recreational license allows for 3 teams of 5 participants each. Paid plans support larger or unlimited team sizes. We recommend teams of 5 for the best experience.


How do I collect participant information?

Contact our support team with your Experience name to enable email collection before your Experience starts. Currently, we only collect email addresses. For additional details like names or contact information, create a Text Mission asking participants to provide this information.


Can I remove a participant?

Yes! Click the 3-dot menu next to any team name in the participants tab and select "Remove team." Note that in team mode, you can only remove entire teams, not individual participants within a team.


Can I message participants?

You can send messages to participants using the Broadcasts tab under the Create section. Keep in mind this is one-way communication - participants cannot message you back. Include your contact information in broadcasts if you need replies. Full instructions are available here.


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